Hosting a large scale event such as a multi-day conference takes meticulous attention to detail, of course even if you are only hosting a small scale event there are still many elements that need to come together to make the event a success.
Making use of an event management software package, one that is designed specifically for handling these types of events will help you keep everything organized and on track for your event, no matter what size.
Don’t worry, event management packages aren’t just for large organizations, there are many affordable platforms--in every price range---that will handle just about any scenario.
Whether your organization only needs a secure platform to process registrations and payments or if you need a way to manage every aspect of the conference, from registration to breakout room assignments, there is a package that will help you.
Registration Only If all you need to do is collect attendees registration information and payment consider using a platform like RegFox. RegFox gives you all the tools you need from creating the registration page--complete with your organization’s branding-- to printing the badges. Plus, RegFox offers you instant access to your money with daily deposits of collected funds.
Carefully consider pricing for the different registration packages some charge a flat fee for a set number of events, others charge a per attendee fee, plus a credit card processing fee.
Total Event Management But don’t worry, if along with the payment processing are you are looking for a system that will help you manage lodging, setup a conference website, issue name tags, and give you the option of offering sign-ups for multiple sessions within the same event, there is software out there that can help you.
A package such as Bizzabo includes extra features that go beyond simple registration including building a custom event website, social media integration and the ability to build a special app just for your event.
Use the software to sell tickets to your event. You can also integrate your contacts with the software’s email marketing tools to enhance your attendance.
If you organization is looking for a dedicated event planning software platform for large scale events that include exhibitors and multiple sessions, then EventReady is what you need. It does everything from pre-registration to check-in. It also has the ability to set up self check in kiosks to keep your attendees flowing into your event.
The EventReady online event-management tool helps you manage both the attendees and the speakers/back end of the event. The system includes a way to give your attendees accreditation for attending the speakers. You can call for papers from potential speakers.
With EventReady you can manage the food and beverage & the exhibitors. You can also have the system integrate EventReady with your existing database for a streamlined solution.
Jennifer is a Wisconsin based writer. She has a special interest in technology. Her works have been published in the Milwaukee Journal Sentinel and online. Her business background has allowed her to work in various fields including; Construction, Accounting and most recently Audio Visual.