The Travel Advance Management module tracks all employee travel and expense requests, making it easy to manage and reconcile all requests. Approved requests are processed for payment of advances and reconciliation of completed travel, with all accounting performed in the background. Once a travel advance is entered and approved, it automatically feeds a bill to Accounts Payable. When the detail on the advance is entered during reconciliation, the user can indicate if it was paid by company credit card so it is only recorded and not counted towards the reconciliation. After the reconciliation is completed, the system will generate an Accounts Payable entry if the employee spent more than the advance or an Accounts Receivable entry if the employee owes the organization money, clearing the advance account.
The Work Order module in the AccuFund Accounting Suite has added departmental security, department fields for filtering work orders by department, and the ability to control who can initiate work orders versus modify them.
“Our product development is dedicated to meeting the needs of organizations with specific requirements and characteristics, and helping them to facilitate and optimize their management of specific financial tasks” stated Peter Stam, president of AccuFund, Inc. “Travel Advance Management will be beneficial to organizations with lots of travel activity, particularly employees traveling with advances, while the Work Order module enhancements will make work order management more expedient for organizations with multiple departments.”