If you have one software system to manage your volunteers and another to manage your events, perhaps it is time you combined the two. CERVIS, which stands for Community Event Registration and Volunteer Information System, is a web-based software solution designed to help non-profits manage both volunteers and events, all from one software system.
Whether you have 10 volunteers or 10,000 CERVIS can help you get those volunteers matched with events. A clean, easy to navigate interface makes it simple to see what volunteers are available and if their skills match those needed for an event.
In addition to managing volunteers and events, CERVIS streamlines volunteer enrollment by integrating into your existing website. With CERVIS installed on your site, visitors can see list of the available volunteer opportunities and with a few clicks register to volunteer at that event. If your organization doesn’t have a website, or doesn’t wish to install CERVIS on the site, it is still possible to use CERVIS to enroll volunteers via a customized website console provided by CERVIS.
CERVIS lets you customize permission levels so only authorized staff can access the volunteer dashboard. From the dashboard, users can manage volunteers, which includes adding volunteers, searching and generating follow up reports.
Searches can be completed by first or last name. The dashboard has a feature that lets you weed out duplicate profiles, and those with undelivered emails.
Volunteers can be tagged as active, inactive, team/group leader or staff/leadership. The software even lets you add photos to the volunteer’s profile. Volunteer profiles contain information such as availability and skills.
The project management dashboard gives users the ability to add a new event or search existing event. Searches can be performed by category, status or date. The software includes a large monthly event calendar display, so you can see all your events in a glance.
The software lets you send out emails to registered volunteers or special “invitation only” emails for specific events.
With the software, it is easy to print sign up sheets, nametags, and mailing labels. You can even print an event summary report. The system management module lets authorized users change passwords, configure the system, generate a system log and perform inventory and group management.
The software is available in three pricing levels, Basic starts at $25 month. Standard is $120 a month and Premier is $175. A discount is given for choosing annual billing vs. monthly.
All three levels include unlimited volunteers and integration into web page (if desired), but only standard and premier have customizable email templates and data fields. Also, standard and premier give you access to printable nametags and mailing labels.
Note that there is a charge for support requests in the basic tier, $20 per request. In standard, you get one free support request and in premier support, requests are unlimited.