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ImageRed Earth Software Policy Patrol Enterprise Version 5 ( is a server based email filtering suite for Exchange Server and Lotus Domino. This all encompassing software has customizable spam and phishing protection, email archive functions, attachment compression and tools for adding email disclaimers and signatures. Policy Patrol can help a non-profit organization control and monitor email related issues. The software allows your organization to standardize email communications and gives you the ability to use email messages as promotional tools.

Red Earth Software is donating a 25-user version of Policy Patrol Enterprise to qualifying non-profit organizations through TechSoup Stock, which is an online donation program of TechSoup Global. There are some restrictions, such as your organization has to have a budget less than $5 million and be located in the USA or Canada. To see if your organization is eligible for a free version of Policy Patrol Version 5 go to and consult the eligibility and restrictions page.

In Use
This software is easy to use and will ensure a safe work environment by having the ability to screen emails for inappropriate content of both internal and external emails. It helps eliminate the amount of spam that is allowed in and protects your non-profit organization from viruses and dangerous attachments sent through emails.

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Technology employed
Policy Patrol system requirements are Windows 2000/2003 or Windows XP Professional. Microsoft Exchange 2007/2003/2000 5.5 server or Lotus Notes, Domino or other mail server

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Ease of use, configuration, and deployment
This is software is easy to use and has the ability to be customized to fit a non-profit organizations specific needs. Policy Patrol is installed and deployed through a Microsoft Exchange server. There are a multitude of manuals and training guides to assist in the configuration and there is also technical support available.

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Policy Patrol software is a complete application which will allow a non-profit organization to control spam and also allows the administrator to monitor and control incoming and out-going emails. This system offers many modules including; disclaimers, email archives and content checking. It has the ability to customize your signature to include a logo or any contact information you want to include with your emails.

The price for the Policy Patrol Enterprise 25-user version is $595 and yearly maintenance for 1 year is $79. For qualifying non-profit organizations Red Earth Software will give a 25 user software package to them at no cost. Red Earth Software is also offering a 35% discount to non-profit organizations that are in need of additional add-ons such as server installation, anti-virus or access to telephone support.

  • Easy to Use
  • Multiple Modules
  • Customizable
  • Email archiving
  • The cost of additional hardware and user licenses may boost the initial cost of the system.
My Opinion
Policy Patrol is an excellent way for nonprofit organizations to control and eliminate incoming spam. This software is full of features which can be customized to fit an organizations specific need. The best thing about this software is that to qualifying non-profit organizations, Red Earth Software will donate a 25 user package at no cost. I think this is a great thing for them to do; especially due to the dismal economy and every little bit helps. Last modified on Sunday, 19 May 2013
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